July 18, 2026

MRAM: Reprocess Award Cost Issue Update – 7/18/2026

An update on the May 27th, 2026 reprocess award cost issue communicated last month. Background information can be found at the Reprocess Award Cost Issue – Impact and Next Steps MRAM Announcement.

Update:

Grant & Contract Accounting (GCA) and the Grants Financial Applications Management Team successfully reviewed, tested, and executed the fix task provided by Workday on July 13th and July 14th, prior to many of the fiscal year end close deadlines.

List of Impacted Grants:

• Note: You will need to use your UW Google account to access this list. See for instruction on how to activate you UW Google account.

Posting Dates in Workday:

Below you will find the summary of posting dates related to this reprocess award cost issue and the executed fix task.

Erroneous Transaction Posting Dates:

As was noted in the 6/11/2026 MRAM communication, erroneous transactions posted to grants on the following accounting dates:

• • May 1, 2026 – First day of the open accounting month
  • May 27, 2026 – Date of the aborted reprocess award cost event

Correction Transaction Posting Dates:

GCA initiated the fix task provided by Workday, which pinpointed and corrected the erroneous entries posted in May of 2026.

• June FY2026 Accounting Month Activity: A majority of transactions reprocessed using the fix task posted in the June accounting month on the following accounting dates:
  • June 1, 2026 – First day of the open accounting month
  • June 27, 2026 – Accounting date used when executing the fix task. This date was chosen given it was a Saturday with limited financial activity.
• July FY2027 Accounting Month Activity: A minority of transactions reprocessed using the fix task posted to the July accounting month on the following accounting dates:
  • July 1, 2026 – First day of the open accounting month.
  • July 4, 2026 – Accounting date used when executing the fix task. This date was chosen given it was a Saturday with limited financial activity.

GCA’s Validation Approach – Validate Grants Based on Sponsor Deliverable Deadlines:

Now that the fix task has been executed in Workday production, GCA must review and validate the results. Given the high volume of grants (over 4,200) to be reviewed and validated, GCA will prioritize validation based on sponsor deliverable deadlines. Required invoices, financial reports, and closeout actions (e.g. refunds) will prompt GCA’s review and validation of impacted grants.

No action is required from campus units at this time. Questions or concerns about this issue can be directed to gcahelp@uw.edu.