糖心原创

Notify a parent/guardian right away via phone for:

• Injuries requiring professional medical attention
• Head injuries or suspected concussion (follow Concussion Protocol)
• Any situation involving 911 or emergency services
• Suspected abuse or neglect
• Incidents involving prohibited conduct (e.g., discrimination, harassment, sexual misconduct)
• A participant experiencing a mental health crisis, significant distress, or substance use concern
• Any situation where safety or well-being is at significant risk

If a parent/guardian cannot be reached:

• Continue attempts using all available contacts
• Follow emergency contact procedures
• Document all contact attempts

Notify a parent/guardian the same day, preferably by phone, for:

• Injuries beyond basic first aid
• Incidents requiring a participant to stop activities or go home
• Behavioral incidents requiring significant staff intervention
• Emerging health or well-being concerns

Notification may occur at pickup or via same-day written communication for:

• Minor injuries treated with basic first aid
• Minor behavioral issues that were resolved and did not affect safety

For all incidents:

• When/how parent/guardian was notified
• Who made the contact
• What was communicated
• Any follow-up instructions

鉂椞齈arent/guardian notification does not replace required UW reporting

Minor, temporary issues not caused by environmental hazards.

Examples

• Minor scrapes or bumps (basic first aid only)
• Mild illness
• Minor behavioral issues

Actions

• Notify parent/guardian at pickup
• Internal documentation only (see )
• Retain records for 3 years after the participant reaches age 18

Serious risk, environmental hazard, near miss, or misconduct

Action

1. Formal incident report (see )
2. Notify parent/guardian (see notification guidelines above)
3. Report to appropriate UW or external entities (see Who to Report To section below)
4. Submit (if applicable)
5. Notify of any potential negligence or liability concerns
6. Retain records for 3 years after the participant reaches age 18

鉂� When in doubt 鈫� treat as high risk

• Life-threatening emergency / missing youth / violence
  鈫� Call or text 911
• Threat of harm to self or others
  鈫� Call or text 911
  鈫� Contact SafeCampus for follow-up

• Suspected abuse or neglect of a youth under 18
  鈫� Call 911 (if urgent safety concerns)
  鈫� Report to Law Enforcement or Child Protective Services (see Report Child Abuse page for details)
  鈫� Also notify

• Any injury or near miss (youth or personnel)
  鈫� Submit
  (required even for low-risk incidents when caused by environmental factors)
• Injury requiring medical care
  鈫� Submit
• Head injury / possible concussion
  鈫� Follow Concussion Protocol
  鈫� Submit
• Facility hazard
  鈫� Submit
  鈫� Contact , as needed
• Hazardous materials spill or exposure
  鈫� Call 911
  鈫� Contact

• Conduct code violation (behavior or boundary crossing that violates University Standards for Interacting with Youth)
  鈫� Report to
• Questions or uncertainty about a possible conduct code violation
  鈫� Contact to request a consultation
• Critical personnel error (e.g., medication administration error, injury caused by personnel)
  鈫� Submit
• Potential negligence or liability concern
  鈫� Notify

• Prohibited conduct (e.g., discrimination, harassment, sexual misconduct, retaliation)
  鈫� Report to Civil Rights Compliance Office
• Questions or uncertainty about possible prohibited conduct
  鈫� Request a consultation via the
• Removal or withdrawal of a youth participant that may relate to prohibited conduct or protected characteristics
  鈫� Report to Civil Rights Compliance Office

Prohibited Conduct Includes:

• Discrimination or harassment based on protected characteristics
• Sexual misconduct (harassment, assault, exploitation, relationship violence, stalking)
• Retaliation for reporting concerns or participating in processes

• Urgent mental health struggles, emotional distress, or substance use concerns
  • Monday鈥揊riday on Seattle Campus
    鈫� Call Husky Assist (206-543-9331 or 911)
  • After hours, weekends, other UW campuses, or off campus
    鈫� Call or text
    鈫� Call or text 911
• Non-urgent safety or well-being concerns
  鈫� Contact SafeCampus for consultation, safety planning, and resources (available Monday鈥揊riday)

• Incident Log (sample) |
• Incident Report Form (sample) |
• Civil Rights Compliance Office
• Accessibility at UW
• UW Youth Protection
  • Reporting Suspected Child Abuse or Neglect
  • Conduct Code Violations & Behaviors of Concern
• SafeCampus
• Husky Assist
• (guidance on youth-related records)